AvioArcAvioArc

Safety management system

A working SMS you can run and show.

A tool for each part of Part 5, built around the people who run a Part 135, air tour or Part 91 operation.

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Safety policy

Part 5, 5.21 to 5.27

Your commitment, and who is responsible.

  • Policy documents with starter text you edit, versioned and signed by your accountable executive
  • Roles for the accountable executive, safety managers, process owners, auditors and team members
  • Emergency response records: authority, deputies, coordination and drills

Safety risk management

Part 5, 5.51 to 5.57

Finding hazards, rating the risk and controlling it.

  • A hazard register with a 5 by 5 risk matrix, ratings before and after controls, and the reasons
  • Controls authorised before rollout, then checked; a failed control sends the hazard back for review
  • Risk decisions on record, with who decides at each level set by you
  • Management of change, and hazard sharing with the organisations you work with

Safety assurance

Part 5, 5.71 to 5.75

Checking that it works, and fixing what does not.

  • Confidential reporting, named or anonymous, with triage and feedback
  • Audits, vendor audits and investigations from starter checklists
  • Indicators, targets and management reviews signed by the accountable executive
  • One corrective-action list with owners, due dates and a second person to verify

Safety promotion

Part 5, 5.91 to 5.93

Training people and keeping them informed.

  • Training records, and crew certificates, ratings and medicals with expiry flags
  • Safety messages people must acknowledge, with a record of who did

Documentation and records

Part 5, 5.95 to 5.97

Your manual, and the records behind it.

  • A twelve-section SMS manual, signed section by section and printable as one document
  • A history of every change that nobody can edit
  • An evidence pack for a reviewer, and a declaration pack for your accountable executive to review and sign

Risk

A hazard register you keep current

Every hazard has an owner, a rating before and after controls, and a review date. Hazards link back to the reports, audits or flight data they came from.

Hazard risk ratingTry it

Unstable approach leading to runway excursion

Rate a hazard on two scales from 1 to 5: how bad the outcome could be (severity, up) and how likely it is (likelihood, across). The score is the two multiplied, so it runs from 1 to 25, and the score sets the risk level. Tap a square to try it.

Risk matrix: choose severity and likelihood
  • Low1 to 4
  • Medium5 to 9
  • High10 to 14
  • Extreme15 to 25
Major × occasional = 12High

Under the default rules this is accepted by the accountable executive. Controls are needed before the risk is treated as acceptable. You set who accepts each level.

Synthetic example with the default risk matrix. You set your own acceptance rules.

Reporting

Confidential by design

Reporters choose whether to give their name. Only safety managers and the accountable executive read all reports, and AvioArc staff cannot. Anonymous reports store no author.

Safety reports
  • Gusty crosswind on short final, runway 27
    Near miss · anonymous
    New
  • Fuel quality concern at an outstation
    Hazard · named
    Investigating
  • Checklist confusion after avionics update
    Concern · named
    Actioned

Synthetic example data. Reports are confidential to your safety managers.

Flight risk

Scored assessment before each flight

Pilots answer a short questionnaire and the score sets low, medium or high. High-risk flights wait for approval. You edit the questions and thresholds.

Flight risk assessmentTry it
Rest before this duty
Weather at destination
Destination approach aids
Alternate and fuel
Crew
Score 8Low

Low risk: the pilot can go, and the assessment is kept as a record.

Synthetic example with the starter assessment's scoring. You set your own questions and thresholds.

Assurance

Show that your controls work

Targets, trends and a signed management review, with flight-data indicators measured from your own flights when you add them.

Safety performance indicators
  • Unstable approaches
    target 5%
    3.2%On target
  • Unstable approaches continued to landing
    target 0%
    0%On target
  • Go-arounds per 100 approaches
    monitor only, no target
    4.1Monitor
  • Exceedance events per 100 h
    target 5
    11.0Alert

Synthetic example data. Flight-data indicators say how many flights each figure rests on.

What AvioArc does not do

AvioArc supports your own safety management. It does not make you compliant with Part 5, is not FAA approved, and does not decide whether your SMS meets the rule. Starter text and checklists are a starting point to adapt and have reviewed by a qualified person. Your accountable executive signs your declaration and submits it to the FAA; AvioArc submits nothing.

The layout follows Part 5 and AC 120-92D, which describes one acceptable means of meeting the rule. Not included yet: scheduling and duty-time legality, an electronic flight bag, maintenance tracking, email reminders, a public reporting link and IS-BAO mapping.